5 Tools for Project Management in Animation every eLearning Agency Needs

Project management in animation is not an easy task.

There are so many things to be controlled. So you might struggle.

Wrong project management in animation causes burdens on opportunity cost. Your project misses deadlines. The animation team’s creative productivity reduces. You waste time and fail to meet your client’s expectations.

That’s the reason why we need project management tools for animation.

Look what tools for project management in animation WOW you

You definitely can’t track every step the animation studio takes on every single aspect of your project at all times. Since you have other tasks waiting, let project management tools do that.

  • Optimize communication time: Animation project management tools provide online working features (for meetings, feedback, etc). Thus, both you and your animation partner receive and handle requirements from each other quickly.
  • Minimize animation making process: Animation project management tools help e-learning agency keep track of the production. You easily see the project’s status and make decisions quickly.  
  • Save time for tracking and searching data: Animation project management tools organize logical data. No need to waste time finding relevant input/output when necessary. 

IMPORTANT: Before working with your animation studio partner via tools, here is our free guide which helps you easily manage and quality assurance of the animation production team.

Top 5 e-learning tools for project management in animation

Before digging deeper, take a quick look at the overview of these tools. There are various free tools and paid tools for project management in animation. These tools are developed to fit different demands (project size, working style, etc).

ToolsSpecial featuresPricing
ProofHubGantt chartKanban boards Custom workflowDiscussion ProofingProject progress reportMultilingual4 days of the free trial$45 per year for essential plan$150 per year for ultimate control plan
AsanaGantt charts Kanban boards Sync tasks across projects Custom templatesApprovalsThird-party integration: Slack, Dropbox, Google Drive, etcFree basic plan$10.99 for the Premium plan and $24.99 for the Business planEnterprise plan
ClickUpGantt chartKanban boardsTime trackingMindmapsTo-do lists (subtask/checklist)Task tray Third-party integration: Slack, Toggl, Google Drive, etc.Free forever Unlimited version: $5 per month for the annual subscription
CerebroGantt chartsVideo commentaryAudiovisual annotations Budget and time trackingCalendarsKey indicators Third-party integration: Adobe, ToonBoom, Google, Blender, etc.60 days free trial $6 to $59 per month
Frame.ioVideo commentary and conferencing Real-time editingFile managementSearch FunctionalityPermission ManagementCustomizable BrandingThird-party integration: Adobe Premiere, After Effect, etc.$15 to $250+ per month

1. ProofHub

ProofHub is “the one tool for all your projects and team collaboration”. 85,000+ small groups and large companies worldwide have used this tool, including NASA, Google, Netflix, Nike, etc. 

ProofHub is easy and straightforward to use. Besides some basic management features, this tool handles uploaded files better than many other project management apps. ProofHub allows you to open the file right in the browser, add arrows, write your comments, and even approve the file. This saves much time since every stuff in animation production relates to videos and images.

Another ProofHub strength is the report function. A lightweight resource report provides you with some information about how your people are doing and whether they’re overloaded. 

ProofHub is highly recommended for eLearning agencies, although it lacks budgeting tools and it’s slow. 


  • Easy to use
  • A resource report summarizes all activities of the animation team.
  • Uploaded file commentary and approvement


  • Slow speed
  • Paid tool

2. ClickUp

ClickUp is a productivity platform used by Airbnb, Nike, Uber, etc. It is perfect for managing animation projects. All-in-one is the highlight. 

ClickUp is flexible and customizable. It allows users to operate on many levels (from team management to company management). Also, you can customize every view, depending on your management style. 

In F.Learning, we use ClickUp to manage our animation projects. Generally, each project has different animations videos.  So we put them into tasks. ClickUp is a simple way to arrange them via status:

  • In Progress: videos in the production process
  • Review: finished videos waiting for client’s feedback
  • Closed: videos accepted by clients
project management in animation

In each task (video), ClickUp provides tools for project description (input, output, guide), assignee, to-do lists, and deadline settings. In the to-do list, you can divide your task into smaller ones with smaller goals. 

ClickUp allows the sharing of tasks between F.Learning’s team members and clients. The tool will send email reminders of every activity directly to people involved.  You don’t need to send emails anymore. 

project management in animation 2

Some of F.Learning’s project managers prefer to use project management to manage time rather than tasks. They can easily change the view from board to calendar:

project management for animation 3

Surprisingly, everything is free. Can you believe it?


  • Free for every function (including advanced features)
  • Handle company-scaled project
  • Customize the interface to fit different project management style


  • Need third party integration for storage
Recommend reading:
>> How can animation improve completion rates for online courses
>> Easy guide to evaluate GREAT animated learning videos

3. Asana

Asana offers creative management for designers to track their work. This tool has been used by Harvard University, Khan Academy, Spotify, Air France, etc. 

Asana is famous for its friendly display. It’s neat and colorful. Also, task management and workflow are flexible and elegant. The project manager easily monitors animation team members and tracks their workload. 

Compared to company-wide animation projects, it’s better to use Asana in small projects and daily tasks because it doesn’t include time tracking or other advanced tools needed for full-scale project management in animation. 


  • Friendly display
  • Flexible task management and workflow
  • Free for the basic plan


  • No function for handling the company-sized project
  • No time tracking feature

4. Cerebro

Cerebro is a software for project management in animation. It has various features aimed directly to help animation studios in producing animated masterpieces. Many animation studios use this tool for project management and client communication. 

The outstanding points of this tool are video commentary and audiovisual annotations. PM and clients easily give feedback directly in animation videos. Also, since animation materials are large and heavy to upload, Cerebro offers large data storage and sharing features – a unique reason to choose it over other tools. 

project management for animation 4

In terms of project management function, Cerebro provides a basic project management tool features (deadline setting, project tracking, task assignment, etc.).


  • Full project management features 
  • Video commentary
  • Audiovisual annotations
  • Large data storage


  • High price range

5. Frame.io

Frame.io is a “video review and collaboration.” This tool allows clients and PM to comment directly or draw in the video frame. The comment will be noted with timestamps and listed on the right side of the video. This saves much time for both PMs/clients and animators. PMs/clients don’t need to waste time creating a review report, while animators can easily track feedback and fix them right away. 

Also, Frame.io wows us because it integrates Adobe Premiere and Adobe Effect. The integration allows for easier access to timecode, comments, checklist features, and collaborative work through the program. If desired, Frame.io stores all source material in cloud storage, making it easy for other collaborators on your Premiere or After Effects projects to work on the same project with you, while using the same source materials.

project management in animation


  • Video commentary
  • Real-time editing
  • Adobe Premiere and Adobe Effect integration


  • Lag when uploading large numbers of files at once
  • No features support the animation pre-production stage (storyboard checking, meeting features, etc.)
  • Lack of basic project management features (time tracking, process tracking, etc)


It’s hard to manage an animation project in detail if you are a newbie. Instead of handling it yourself, it’s better to choose an animation studio that handles the project itself. Therefore, all you need is to communicate with PMs via project management tools. 

In F.Learning, we offer animation videos that go through a strict project management process. Instead of following every small step of the production process, you just need to contact our PM to ensure everything is going the right way. Don’t hesitate to contact us for more details.

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